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Boyum Barenscheer is your local, trusted accounting firm with 50 years of experience providing audit, tax, and advisory services to businesses across a variety of industries. We focus on building strong relationships and offering tailored solutions that help our clients succeed in an ever-changing business landscape.
Caring and Thoughtful | Get Things Done | Work with Purpose
Summary
The Administrative Assistant I provides day-to-day support to the firm under the close direction of the Administrative Manager and more experienced administrative team members. Individuals in this role are developing foundational proficiency in the firm’s administrative processes, tools, and client service standards, with an emphasis on accuracy, responsiveness, and follow-through. The role is entrusted with maintaining strict confidentiality regarding Firm and Client matters and contributes to a welcoming, well-organized office environment that supports the productivity of the broader team.
Responsibilities
Front Desk
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Provides reception coverage as scheduled and supports a professional, welcoming front desk experience.
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Helps maintain the reception area and common spaces to ensure they are client-ready.
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Receives, posts, and distributes mail, packages, and faxes; coordinates courier or specialty mail services as directed.
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Assists with monitoring inventory of office supplies, kitchen supplies, beverages, and snacks.
Administrative Support
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Processes incoming tax documents by sorting and preparing files for scanning.
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Assists with scanning, filing, and organizing physical and digital client records.
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Assembles tax returns and client deliverables for paper or electronic distribution.
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Assists with sending tax returns, 1099s, and related documents through efile systems and tracks acknowledgments under guidance.
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Helps prepare and distribute engagement letters, tax organizers, and routine client correspondence.
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Drafts basic correspondence, schedules meetings, and takes meeting minutes as requested.
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Enters and maintains accurate client contact information and communication preferences in firm systems.
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Provides administrative support to partners and staff as requested.
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Performs other duties as assigned to build proficiency across the administrative function.
Qualifications and Education
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High school diploma or equivalent required; Associate’s degree (A.A.) from a two-year college or technical school preferred.
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0–1 year of general administrative or office experience, or an equivalent combination of education and experience.
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Working knowledge of Microsoft Office programs, especially Word and Outlook. Exposure to accounting software programs such as Karbon, GoFileRoom, TaxCaddy, SurePrep, Engagement Manager, or UltraTax is helpful but not required.
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Developing organizational skills with the ability to follow direction and prioritize assigned work.
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Solid written, proofreading, and oral communication skills.
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Applicants must be currently authorized to work in the United States on a full-time basis.
Physical Demands
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Required to sit for long periods.
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Extensive computer, keyboard, and mouse use.
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Occasionally required to lift and/or move up to 25 pounds.
This description covers the primary purpose and principal duties of the job. It is not intended to give all the details or a step-by-step account of the way each procedure or task is performed.
Salary Range: $22-$24 per hour
The stated salary range reflects compensation for this position at the time of posting. Final offers will be determined by the candidate’s qualifications, experience, and location.
Why Boyum is right for you:
Aligned values. Here at Boyum we’re all about Getting Things Done, Working with Purpose, and being Caring and Thoughtful for our team and our clients.
Work Life Balance. Enjoy 20 days of PTO plus 9 paid holidays to unplug and refresh.
Health is a priority. Firm paid for medical plans*, HSA and FSA options, Dental, Vision, and Nice Healthcare.
Prepare for the future. 401(k) with a company safe harbor contribution, Identity Protection, and more.
Get rewarded for continuing education. CPA assistance and completion bonus, access to Becker learning platform, and tuition reimbursement.
Flexibility to match your lifestyle. Depending on the role and location, we offer opportunities for in-office, hybrid, and remote work arrangements.
Boyum is an equal opportunity employer and values diversity in our workforce. We encourage candidates of all backgrounds to apply.
*For applicable individual only medical plans.